Candidate intake
CV and registration details are repeatedly read and re-keyed into an ATS or CRM.
AI automation for recruitment agencies
AI automation for recruitment agencies
Prepare candidate records, compliance packs and routine follow-ups more consistently, so consultants spend less time moving information and more time progressing placements.
Best suited for SMEs where teams spend 10+ hours per week on repetitive admin.
Where time disappears
Recruitment momentum slows when every candidate creates another admin trail.
CVs, registrations, references and right-to-work evidence arrive at different times and in different formats. The same information is then copied into the systems recruiters rely on.
Candidate compliance
Staff compare each pack with role or client requirements and chase missing evidence.
Routine coordination
Acknowledgements, reminders, interview administration and timesheet follow-up crowd the inbox.
Common workflows
Where recruitment teams usually start
A Sprint focuses on one repeatable workflow with clear inputs, a useful output and a named person responsible for review.
CV and candidate record preparation
- What arrives
- Candidate emails, CVs and registration forms
- What AI prepares
- Extracts agreed profile fields, organises attachments and prepares an ATS or CRM record.
- Human review
- A recruiter reviews the candidate profile and decides how to progress it.
- Useful output
- A consistent candidate record with source files linked
Candidate compliance intake
- What arrives
- Right-to-work evidence, references, certificates and role-specific documents
- What AI prepares
- Classifies evidence, checks the agreed list and drafts a request for missing items.
- Human review
- Compliance staff make every eligibility and placement decision.
- Useful output
- A review-ready checklist, exception queue and drafted follow-up
Timesheet and document chasing
- What arrives
- Inbox replies, timesheets and outstanding-item lists
- What AI prepares
- Matches incoming items to the relevant worker or placement and prepares reminders or status updates.
- Human review
- Your team approves exceptions, corrections and outgoing messages.
- Useful output
- A current tracker and a prioritised follow-up queue
Works around your operation
Use the systems your team already knows.
System names show the kinds of environments a workflow may connect with; they do not indicate partnerships.
Microsoft 365GmailExcelBullhornVincereJobAdderselected ATS and CRM platforms
The control boundary
AI prepares. Your team decides.
AI can extract, organise and flag information. Recruiters and compliance staff retain responsibility for screening, fairness, right-to-work, eligibility and placement decisions.
A fixed-scope first implementation
Start with one workflow—not a platform overhaul.
A Data Expose AI Workflow Sprint maps, builds, tests and hands over one controlled workflow. Projects start at £5,000, with a typical target of 4–6 weeks once the scope, examples and access are agreed.
Recruitment automation FAQs
Questions before you start
Can the workflow connect to our ATS?
Often, subject to your ATS edition, API access and permissions. The Sprint scope confirms what can be read, prepared or updated safely.
Will AI reject candidates?
No. Data Expose designs preparation and exception workflows, not autonomous hiring decisions. Your team remains responsible for every screening and placement decision.
Can we start with candidate compliance only?
Yes. A narrow, repeatable intake or chasing workflow is usually a stronger first Sprint than trying to automate the full recruitment lifecycle.
Free AI Admin Audit
Show us the recruitment admin that keeps repeating.
Describe the current process, the systems involved and how much staff time it takes. No files are uploaded through the website.
Best suited for SMEs where teams spend 10+ hours per week on repetitive admin.
Request a free recruitment workflow audit